Amenities

Unlike other meeting spaces, Wood Lake Meeting Center is designed for business. With ample, free parking and convenient access to major highways, Wood Lake is easily accessible for you and your attendees. Our newly expanded and remodeled space includes nine meeting rooms in a quiet, comfortable, and professional environment.

Technology

All nine meeting rooms have overhead LCD projectors and screens, high-speed wireless Internet, and dedicated computers. Several rooms are equipped with SMART Boards SMART Board
Interactive whiteboard that uses touch detection for user input (for example scrolling and right mouse click) in the same way as a normal PC input devices. Your finger or pens provided, will act as your computer mouse allowing you to visit websites, scroll though PowerPoint presentations and much more.
and AirMedia AirMedia Presentation System
Allows any meeting attendee to wirelessly present presentations, documents, photos and more on the room display.
, which allows presenters to use mobile devices to present, collaborate, and share content wirelessly, all at no extra cost. Several rooms feature a state-of-the-art sound system with microphone and audio options.

Wood Lake also features videoconferencing capabilities in two rooms, allowing guests to connect virtually. Our team of talented staff provide technology support to ensure a seamless experience.

Catering

Wood Lake Meeting Center has a variety of catering options. Choose from the caterer or restaurant of your choice. We are happy to assist you with this process. Depending on your needs, we also offer freshly brewed premium coffee, cold soda, and complimentary filtered water.

Meeting Services

Wood Lake Meeting Center offers multiple meeting services. Set-up, teardown and clean up are all taken care of by our dedicated team. Meeting coordination is an expertise of ours so let us help you make the most of your meeting. While planning your meetings our meeting coordinators will make sure to cover every detail by asking you a variety of questions.

Need assistance after that? Wood Lake Meeting Center is proud to offer meeting coordination. Our meeting coordination services can include but are not limited to working the registration desk, making nametags and more!

Parking

Parking is free at Wood Lake Meeting Center. With over 200 spots we are sure that have space for each of your attendees. We can also accommodate large vehicle parking and buses. Parking is located adjacent to the meeting center and within a few steps of the front door.

FAQs
Why Wood Lake Meeting Center?

Wood Lake Meeting Center is the premier destination designed with business in mind. We are here to help make your meetings efficient, productive, and easy – without distractions..

What are your rental policies?

RENTAL GUIDELINES
Parking: Lessee and guests of the Lessee may use the WLMC parking lots free as well as the available overflow parking spaces located north of the WLMC during the rental period outlined on page 1. Off street parking is available. WLMC and SSC assume no liability to vehicles, contents or passengers due to damage, negligence, vandalism or theft.

Smoking: Pursuant to Minnesota Statute 144.416, smoking is prohibited anywhere on Southeast Service Cooperative or Wood Lake Meeting Center property. SSC also strictly prohibits possession and use of any tobacco products and e-cigarettes on the premises. Lessee shall take all reasonable steps to ensure compliance with this provision. Violation of this policy will result in a $250 penalty fee and may lead to immediate termination of rental without a refund.

Use of Alcohol, Drugs, and Other Controlled Substances: Alcohol, drugs, and other controlled substances are not permitted on Wood Lake Meeting Center property except as permitted by Minnesota Statute. Minnesota Statutes 624.701 prohibits use of alcohol in any public elementary or high school building. Although SSC is not a public elementary or high school building, SSC occasionally hosts events in which underage students participate. Possession or serving of alcoholic beverages will be prohibited in any facility space that is accessible to SSC guests at anytime an SSC hosted student event is taking place. A client may request SSC approval to possess or distribute alcoholic beverages on SSC property as part of an application to rent space. Pursuant to Minnesota Statutes 624.701, Wood Lake Meeting Center procedure require clients to produce a certificate of liability insurance and a license to sell alcoholic beverages (i.e., 3.2 percent malt liquor or intoxicating liquor). The holder of the license (rental client, caterer, or other party related to the client's event) must agree to assume full liability for security of alcoholic beverages, and any issues regarding access to alcohol by minors, injury, or property damage that occurs as a result of alcohol consumption during the event.

Guns Banned on Premises: Pursuant to Minnesota Statute 624.714, SSC bans possession of firearms on the Wood Lake Meeting Center premises, including the building, parking, and all exterior property, except as outlined in the Southeast Service Cooperative Weapons Policy.

No Illegal Discrimination: Lessee agrees that it will not discriminate against any person or persons because of race, color, creed, religion, national origin, sex, sexual orientation, marital status, status with regard to public assistance, disability, or age in any manner relating to the leased premises.

Reasonable Care in Use of Premises: Lessee shall use reasonable care in its use of the leased premises and shall observe reasonable precautions to avoid damage to the leased premises. Lessee shall not use the leased premises in any manner that poses an unnecessary hazard to the building or its occupants. If any damage to the building, property or equipment is caused by Lessee or Lessee's guests or employees, then Lessee shall be liable for the cost of such repairs or replacements as are necessary. Any damage or equipment issues should be reported immediately to WLMC staff. Meeting Center rooms can only be used for approved purposes. Nothing should be attached to the walls, ceiling, or any fixtures. No candles or confetti are allowed. Lessee and its guests should use the trash and recycling receptacles. No used materials should be left in the rooms.

Theft, Vandalism: Lessee is responsible for any loss of or damage to any furnishings or equipment as a result of theft or vandalism caused by Lessee, its guests, employees or agents.

Conflict of Interest: SSC/WLMC reserves the right to refuse rental services to competitor businesses and organizations.

Liability: Lessee shall indemnify, save, and hold SSC, its representatives and employees harmless from any and all claims or causes of action, including all attorney's fees incurred by SSC, arising out of or in connection with Lessee's use and occupancy of leased premises. This clause shall not be construed to bar any legal remedies Lessee may have for the SSC's failure to fulfill its obligations pursuant to this grant agreement. Nothing herein shall be construed as a waiver by Lessee of any of the immunities or limitations of liability to which Lessee may be entitled to pursuant to Minnesota Stat. 3.736 or pursuant to any other statute or law.

Choice of Law: This Lease shall in all respects be governed by the laws of the State of Minnesota.

Number of Occupants: Lessee agrees that the occupancy of the rented meeting room shall not exceed limited occupancy levels.

Repairs, Redecoration, or Alterations: Lessor shall be responsible for excessive cleaning and repairs to the interior and exterior of the building, provided, however, repairs required through damage caused by Lessee, its guests, employees or agents.

Animals: Lessee shall keep no domestic or other animals in or about the leased facility or on the leased premises without the prior, express, and written consent of Wood Lake Meeting Center.

Will I need to pay a deposit?

A signed rental agreement is required to reserve a room for your meeting and full payment is required a minimum of one week prior to your event.

What are your cancellation terms?

Rental dates can be canceled seven days prior with no penalty. Cancellations of six days or less, lessee agrees to reimburse SSC one half of the rental fee for that date.

Is there a charge for parking?

Parking is FREE at Wood Lake Meeting Center and we can even accommodate large vehicles and buses.

Is there a fee to use your technology and presentation tools?

All of our technology and support is included in our room rental fees.

What caterer can we use?

That's up to you! You can choose any caterer or restaurant that you would like. If you need some ideas we have a list of local caterers that we have worked with a lot that offer a wide variety of options at different price points. You are also welcome to bring in your own snacks and meals.

Who will help me set up?

We will! There will be a trained and experienced staff member to assist you with your set up who will remain available throughout your meeting.

Will there be staff available during my rental?

Yes! Our meeting coordinators are always on hand and available to help with any question or need that you may have.

How do we find you?

Wood Lake Meeting Center
210 Wood Lake Drive SE
Rochester, MN 55904
Office: 507-281-6666
Fax: 507-288-7663
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Book a Meeting Today

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